Administrative Assistant

Fort Nelson First Nation
August 29, 2023
Fort Nelson First Nation
Job Type
Some experience required
The regular hours of work are 30 hours per week, Monday to Friday; weekly schedule will be determined with the successful applicant, overtime as approved by the supervisor(s).
FNFN, Fort Nelson First Nation, Fort Nelson, Assistant, Admin, Administration, Part-time, temporary
British Columbia


Job Scope:
Background: This is a temporary job, and is anticipated to continue for more than 12 months, with the possibility for extension. The successful candidate will provide direct clerical and management support services to senior staff assigned to the Rebuilding Nationhood Project. This project aimsto support and facilitate the re-envisioning of governance structures within the Fort Nelson First Nation (FNFN) community by integrating Cree and Dene legal principles. This project recognizes the importance of reclaiming and revitalizing Indigenous governance systems and fostering Fort Nelson First Nation rooted governance within the FNFN community. By drawing on traditional knowledge and legal frameworks, this project seeks to empower community members and leaders through extensive community consultations, dialogues, and workshops to identify and develop a shared vision for the future of governance within the community.

The primary responsibility of the Administrative Assistant is to perform management support work for the Rebuilding Nationhood Project. The Administrative Assistant will provide a range of clerical and management support duties, including: research, drafting briefing notes and a variety of communications and correspondence, and assisting with reports and technical documents, and information tracking methods. Other responsibilities include: taking meeting minutes, collaborating with internal staff and external stakeholders to coordinate communications and public relations campaigns and engagement sessions, as well as organizing records associated with the project, and assisting with transactional paperwork. The Administrative Assistant will work closely with the project coordinator, and senior members of staff assigned to this project. A key element of success for this management support worker will be developing an awareness and understanding about the work of the Rebuilding Nationhood Project, and the benefits to our membership. Other related duties as required.

Candidate Profile:
The Administrative Assistant is a highly motivated professional who demonstrates ethical and responsible work practices, and who ensures confidentiality of information and understands the importance of adhering to policies and procedures. This employee works closely with senior staff to form a collaborative and supportive team work atmosphere, while having ability to work independently on assigned tasks.

Work Conditions:
The regular hours of work are 30 hours per week, Monday to Friday; weekly schedule will be determined with the successful applicant. Manual dexterity required to use desktop computer and peripherals. May be required to use Personal Protection Equipment. Overtime as approved by the supervisor(s).

Starting Wage: $25.15/hr


Preferred Qualifications:
• Mature individual of professional presentation with a minimum grade 12 high school diploma.
• Three (3) years’ experience providing administrative support work with a public service sector employer
• Experience with filing systems and record keeping
• Ability to work independently while contributing to a team made up of senior staff
• Ability to facilitate meetings and prepare agendas and take meeting notes
• Organization skills that allow you the ability to handle competing priorities and meet deadlines
• Good interpersonal skills that allow you the ability to interact well with the public
• Good communication skills (written and oral) that allow you the ability to listen to understand and respond
• Proficient keyboarding and computer skills for MS Office Suite, Excel, internet, email, and databases.
• Cultural sensitivity; ability to work with all members of the community.
• Compliance with BC Immunization program, TB Screening, and COVID-19 vaccinations.
• Satisfactory completion of a police information check
• Ability to provide own transportation to and from work
• Valid Class 5 BC Driver’s License and drivers abstract is required.

Additional Information:
The following training/certificates and additional assets are preferred, but the Employer may provide training to successful candidate:
• Post-secondary education/experience with analysis work
• Previous experience working for, or a relational understanding of First Nations Governance, Cree and Dene law, or FNFN history
• Certificate or Diploma in Office Administration
• Google™ drive, calendar, forms and other Google™ products.
• Ability to speak Dene and/or Cree

How to Apply

Application Instructions:

Closes: When filled.

Remuneration: Rate offered to the successful incumbent is pending
certification(s), skills, experiences, knowledge. *Preference may be given to qualified First Nation’s applicants.

Kindly forward your cover letter and resume to:

We thank all individuals for applying, but only those applicants whose applications clearly demonstrate meeting all of the requested minimum requirements will receive a reply. * Constitution Act, 1982 [Section 35]; Canadian Charter of Rights and Freedoms [Section 15(1)]; Canadian Human Rights Act [Section 16(1)]; Employment Equity Act [Section 5(a), 10(b)]; Declaration on the Rights of Indigenous Peoples [Article 22]; ILO Convention 169 on Indigenous and Tribal Peoples in Independent Countries.

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